Mark the non-negotiable facts
Before you rewrite, identify names, dates, amounts, conditions and promises. Tell the writer which details must stay. If an announcement says the existing price remains until renewal, “your price will never change” is not an acceptable rewrite.
Paste the full relevant paragraph rather than an isolated sentence when the surrounding context changes its meaning.
Name the audience and the job
A support reply, a product description and an internal update have different priorities. Tell the rewriter who will read the text and what they need to understand or do. “Make this professional” is less useful than “Explain the renewal change clearly to an existing customer.”
Audience: existing customers. Purpose: explain a plan update. Tone: clear and warm. Keep: current price stays until the next renewal.
Choose a realistic length
Shorter is useful when the draft repeats itself. Similar length helps when the original already contains the necessary detail. A slight expansion can explain a confusing idea, but it should not invent missing facts.
Word targets are ceilings, not a reason to pad the draft. If the source is brief, the result may be much shorter than the selected plan limit.
Review the difference
Compare the original and the rewrite side by side. Check dates, amounts, conditions and the strength of every promise. Read the rewritten paragraph as someone who has not seen the original.
Use free editing to fix small phrasing issues. Save a new version when you want to retain the earlier draft, rather than spending another AI credit on a punctuation change.
Before you use the output
- Facts unchanged
- Audience is clear
- One main point per paragraph
- No unnecessary jargon
- Next step is unambiguous